With an annual Department budget of more than $80 million and authorized Full Time Equivalents (FTE) of 1,109, the Administrative Services Division (ASD) provides administrative guidance, information and expertise to the Department by ensuring the Department meets legal and internal administrative requirements.

The Division achieves this objective by promoting and maintaining program quality and accountability and through the collaborative work of its bureaus; Budget Bureau, Financial Distribution Bureau, Financial Services Bureau, General Services Bureau and the Training Services Office and with other divisions within the Department, other State agencies, the Legislature, and various other government entities.

The Procurement Library provides access to procurement codes and regulations.

Economic and Statistical Information Pages

Gross Receipt Taxes
Instructional Documents
Personal Income Taxes
Property Taxes


Budget Bureau

The Budget Bureau (BB) prepares, controls, monitors and analyzes the operating budget and the budget request for the Department in accordance with the General Appropriation Act, other statutes, legislative goals, executive goals and sound management principles. The Budget Bureau also compiles and prepares the Capital Improvement Plan, reporting on Performance Measures, and other reporting as required by law and or DFA/LFC mandates.

Links

General Appropriation Act
FY13 Quarterly Performance Report (March 2013)
FY13 Quarterly Performance Report (September 2012)
FY13 Quarterly Performance Report (December 2012) 
FY12 Quarterly Performance Report (March 2012)
FY12 Annual Performance Report (June 2012)
FY12 Quarterly Performance Report (September 2011)
FY12 Quarterly Performance Report (December 2011) 
FY11 Quarterly Performance Report (March 2011)
FY11 Annual Performance Report (June 2011)
FY11 Quarterly Performance Report (September 2010)
FY11 Quarterly Performance Report (December 2010) 


Financial Distribution Bureau

The Financial Distribution Bureau (FDB) performs three main functions: 1) reconcile subsidiary ledgers to the General Ledger to account for more than seven billion dollars in collected tax and fee revenues; 2) verify and certify the monthly distribution of tax and fee revenues to many local government jurisdictions and beneficiaries, such as state agencies, according to law and regulation; 3) monitor, oversee, and report on fiduciary funds to support the annual financial audit and to inform numerous stakeholders in State government.

The FDB performs these accounting and oversight functions so the public and its elected officials are assured that taxpayer money in fiduciary funds is accounted for and distributed in accordance with State laws and regulations, including rules promulgated by the Office of the State Auditor and the Department of Finance Administration (DFA), Generally Accepted Accounting Principles (GAAP), and the pronouncements of the Governmental Accounting Standards Board (GASB).

The main distribution is called the Monthly Combined Reporting System (CRS) distribution which is reported via the web in the Report 500 (RP500).

Links 

Monthly CRS Distribution Report RP500
Monthly Combined Fuel Tax (CFT)
Motor Vehicle Taxes and Fees
Oil Natural Gas and Mineral Extraction Taxes
Other Taxes
CRS Historical Monthly Summary Report
Enrollment form and description for the Quarterly Taxpayer Listing Report RP455
Frequently Asked Questions about the CRS distribution


Financial Services Bureau 

The Financial Services Bureau (FSB) ensures that the Department complies with all Department of Finance and Administration rules and regulations regarding expenditures, and accountability of funds.  FSB is responsible for accounts payable, procurement, capital assets, monitoring federal grant funding and for the coordination and preparation of the annual audit and financial statements.

Links

Department of Finance and Administration
2014 Audit RFP​
2014 RFP and the Audit Contract Proposal Evaluation​
2013 Audited Financial Statements
2012 Audited Financial Statements
2011 Audited Financial Statements
2010 Audited Financial Statements
2009 Audited Financial Statements


General Services Bureau 

The General Services Bureau (GSB) supports the Department by creating, procuring, managing, and delivering tax, driver, and vehicle forms and license plates for tax and motor vehicle offices statewide, GSB is also responsible for the inventory of the forms, managing supplies for the Department, coordinating fixed asset and computer inventories and coordinating all telecommunications for the Department.


Training Services Bureau

The Training Services Bureau provides training and consultation to all Department employees in an on-going effort to provide robust learning, mentoring and training programs resulting in professional, well-trained employees who contribute to the quality of services provided by the Department.

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Santa Fe, NM 87504
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