Reporting methods & requirements
Electronic reporting
All holders reporting 25 or more individual accounts must report via electronic media, following the NAUPA format specifications, and also must provide a hardcopy printout. Reports not received according to the prescribed format will be returned for correction.
Manual reporting
A holder with fewer than 25 records to report may file using the paper form provided. When reporting on paper form, type or print all information clearly in ink.
Method of payment
Make all checks payable to “New Mexico Taxation and Revenue Department, Unclaimed Property Office” for the total amount listed on the Unclaimed Property Report. Your remittance must be in U.S. currency. Foreign currency cannot be accepted.
To report the kinds of properties listed below, follow the directions and see the examples:
Securities
Securities include stock certificates, government bonds, interest coupons, etc. When describing securities-related properties, include the registered owners’ names, issuing companies, and number of shares.
Two days prior to delivery, fax an intent to deliver property to our custodian.
Deposit all Direct Transfer Company (DTC)-eligible shares through DTC as shown in the following example:
Nominee Name: Land of Enchantment & Co.
FEIN# 30-0187546
DTC Participant # 901
Agent Bank # 26500
Account # 822472
Register Dividend Reinvestment Plan Shares, Book Entry Shares or Direct Registration Shares as shown in the following example:
Nominee Name: Land of Enchantment & Co.
FEIN# 30-0187546
c/o Conduent Inc. Unclaimed Property Clearinghouse
100 Hancock St. 10th Floor
Quincy, MA 02171
*Please set up DRP account to allow dividends to be paid in cash.
For your report to be complete, a confirmation statement showing Land of Enchantment & Co. as the owner of the shares must accompany your Report of Unclaimed Property.
Register and deliver Physical Certificates: Deliver a photocopy of the certificate with your report and send the original certificate to our custodian. Certificates registered incorrectly will be returned to you for re-registration, and your report will be incomplete. Register in Nominee Name: Land of Enchantment & Co. FEIN# 30-0187546. Deliver physical certificates to:
The Depository Trust Company
570 Washington BLVD-5th Floor
Jersey City, NM 07310
Attn: BNY Mellon/Branch Deposit Department
For further credit to account #822472
Open End Mutual Fund
Mutual Fund Accounts held for the State of New Mexico must be open in advance. Conduent Inc. will provide the account numbers for all mutual funds to be transferred into the state’s account. Please contact Xerox at UPCH.Custody@conduent.com to obtain the account numbers no later than 3 business days prior
to attempting delivery.
For all stock and mutual fund remittances, two days prior to actual delivery, fax an intent to deliver the list of the securities to both Conduent Inc. Unclaimed Property Clearinghouse at (617) 722-9660, Attn: Sherron Gordon (Attn: Paul Fernandez if a DRP or Mutual Fund) and Division of Unclaimed Property at (505) 827-1759.
This list should include:
CUSIP numbers;
number of shares;
issue names;
if a physical certificate, a certificate number and registration for each security to be delivered;
if the delivery is a DTC delivery, the delivering party’s DTC #, and
if a Dividend Reinvestment or Mutual Fund account, the account number and TIN for the issuer.
Safe Deposit Box Contents or Safekeeping Property (Includes unclaimed loan collateral) – Report to the Unclaimed Property Office on November 1 of each year:
safe deposit box contents
safekeeping properties;
loan collateral, and
any other tangible properties which have remained unclaimed by the owners for more than five years.
The five (5) years’ dormancy period for safe deposit box(es) contents begins from the date the last rental payment expired.
Do not mail the contents with your report. Forward contents 120 days after the November 1st deadline (March 1st).
Note: Firearms and Controlled Substances – Please advise the Unclaimed Property Office prior to delivery when firearms or controlled substances are enclosed.
Inventory all contents and list them on form RPD-41204, List of Unclaimed Contents of Safe Deposit Boxes or Other Safekeeping Repositories. Inventory any items that have, or may have, a monetary value separately. Count items of a personal nature together—letters, slips of paper, pictures, or other personal items.
Send two (2) copies of the inventory with the contents of each box. Include on each inventory sheet:
box or account numbers;
owner names, and
name of your institution
Place each original inventory inside the corresponding owner envelope. Attach the second copy of the inventory to the outside of each box to correspond with owner contents. Ensure that your company name and report date are on the outside of each box.
Mail or deliver the contents to the Unclaimed Property Office on your designated delivery date. Courier service is not required but is suggested when your contents include valuables. If you choose to deliver your properties by the U.S. Postal Service, they should be sent certified, return receipt requested.
Mail to:
Taxation and Revenue Department
Attn: Unclaimed Property Office
P. O. Box 25123
Santa Fe, New Mexico 87504-5123
Deliver to:
Taxation and Revenue Department
Manuel Lujan Building
Unclaimed Property Office
1200 South St. Francis Drive
Santa Fe, New Mexico 87501
For assistance, call: (505) 827-0767, (505) 827-0668 or (505) 827-0762